I’m confused, how do you use Opening Balance Equity?

opening balance equity

We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues. You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop. At this stage, hopefully, you are prepared to begin comprehending and resolving your opening balance equity in QuickBooks on your own. As an option, for the particular drop-down list of Sort By, choose Type. This option assembles the report by the transaction type which make analyzing transaction sources convenient.

It is very important for businesses to maintain their financial records properly in order to showcase the true state of the companies. For this, they can seek assistance from accountants who have extensive knowledge regarding opening balance equity. They make sure that the assets of a company match its liabilities and equity. An opening balance equity can be in a positive-sum or a negative number. If the journal accounting entry amount doesn’t match your bank account statement and you close it out, then the software will adjust the opening balance equity account balance.

Free QuickBooks Tutorials: Learn QuickBooks Fast (+Video)

The negative balance occurs due to issuing checks for significant amounts of cash, that exceed the amount in the checking account. When you have a new vendor or customer entry with value balances, then you can create an opening balance equity account. This guide will explain the meaning of opening balance equity, its purpose, and how to reconcile it in QuickBooks to present professional balance sheets to banks, auditors, and potential investors. If it is not, this means an unbalanced or unaccounted-for entry in your balance sheet needs to be looked at closer. – An opening balance that is incorrect if the bank reconciliation adjustments are not made properly. The above article will guide you on correcting an opening balance equity account.

  • You need to click “Start” to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc.
  • This is one of my pet “peeves” when you hook up a bank feed initially.
  • It would be hard to the balance for the books later if you started a business with a sizable positive or negative balance on day one.
  • If you have a balance in this account, you need to work with your accountant to reallocate the balances to their proper accounts in the ledger.
  • Utilize import, export, and delete services of Dancing Numbers software.

Recording an initial inventory quantity is essentially the same as recording an opening balance in the inventory account and creates the problem discussed in the two earlier sections. There are several reasons why you have an Opening Balance Equity account. However, that doesn’t immediately mean you committed a mistake in using QuickBooks—it’s just how the system works.

Boosting Business Profitability: Agiled’s Expert Strategies and Insights

If the opening balance equity account has a negative balance, it may indicate that there are prior account balances that were not entered correctly. This can occur if the bookkeeper did not properly close out the previous accounting period. To fix this issue, the bookkeeper should review the general ledger and make sure that all prior account balances are accurate. Bank Reconciliation is the process of comparing the transactions in a company’s bank statement to the transactions in QuickBooks.

Opening balance equity and retained earnings are similar in the sense that they are both equity accounts. Retained earnings can be understood as the retained profit stored in the form of profit. Moreover, we will also guide you on preventing a large opening balance equity. The article will explore other important aspects, such as retained earnings and balance sheets. Your opening balance equity will be used to enter in a unique account which you will only use once whenever you are setting up your business in QuickBooks. This is done after entering all of your other opening balances so that you can have exactly the right amount to balance your accounts.


Therefore, it is important for businesses to ensure that their accounting records are accurate and up-to-date. In case the balances don’t match, it can lead to lingering balance, which can be cleaned up using software like Deskera. For the correct adjustment procedure, the ending balance should be entered, bank-cleared items should be marked, and then the balance should be reconciled to zero.

opening balance equity

To do that, go to the Opening Balance Equity account register and find the entry that created an amount. This will almost always be from one of the situations described above where an opening balance was mistakenly entered into an account. When you create a new inventory item (see image below), you’ll see a field asking for the initial quantity on hand. You should always enter “0” in the field—unless you are a new company or are currently transferring your books to QuickBooks. If you need to add transactions that are older than the opening balance, you need to edit the start date and balance. This sets a new starting point and prevents QuickBooks from counting transactions twice.

Leave a Reply

Your email address will not be published.